Forms and Applications

The first step in planning your event is reserving the right space. If you’d like your event to take place in a Roanoke park, or on a greenway or trail, please fill out one of these forms. If you have any questions, give us a call at 540-853-2236 and we’d be happy to help! 

Reserving ELMWOOD PARK:

Elmwood Park Reservation Rules
Elmwood Park Reservation Request
Elmwood Park Maps

Reserving a Park, Trail or Greenway:

Park and Plaza Open Space Reservation Request
Mill Mountain Park Reservation Request
Park Shelter Reservation Request
Dog Park Reservation Request
Greenways and Trails Event Reservation Request
Highland Park Amphitheater Reservation Form
Outdoor Classroom Reservation Request

AQUATIC RENTALS:

Aquatic Facility Reservation Guidelines
Aquatic Facility Reservation Form

ATHLETIC FIELDS:

Athletic Field Allocation Plan
Athletic Field Reservation Request
Athletic Facility Reservation Form

RECREATION CENTER RENTALS:

Recreation Center Reservation Guidelines
Recreation Center Reservation Request
Recreation Center Lease Agreement
Discovery Center Reservation Request
Mountain View Center Reservation Request

PERMITS:

Assembly permits are required for public assembly events, such as parades, festivals, block parties, races or walks, or other group assembly taking place on City of Roanoke streets, parks, alleys, sidewalks or other public properties. 

ASSEMBLY PERMIT

If you anticipate that more than 1,000 people will attend your event, you will need to fill out an Emergency Action Plan Form and submit it to the City’s Emergency Management Department. 

EMERGENCY ACTION PLAN FORM

Alcohol Permits:

Alcohol Permit Application
Alcohol Permit Guidelines

EQUIPMENT RENTALS:

Did you know that you can reserve equipment, such as a mobile stage, picnic tables and chairs through Roanoke Parks and Recreation? Our park management crews help set up hundreds of local events and festivals annually. This is the form you’ll need to get started:

MOBILE STAGE AND EQUIPMENT RESERVATION REQUEST

MOBILE STAGE RENTAL GUIDELINES

Are you a new Roanoke Parks and Recreation customer? Welcome! Please submit this form with your information and we will input you into our system and get started on your registration! 

NEW CUSTOMER FORM

MINOR HEALTH HISTORY FORM

Have you recently taken a program or visited a facility? We’d love your feedback! Please fill out these forms to evaluate our performance and continue to offer excellent service. 

FACILITY EVALUATION FORM

PROGRAM EVALUATION FORM

Roanoke Parks and Recreation also offers financial aid for eligible youth in the City of Roanoke. To learn more, please fill out this form or call 540-853-2236. 

SCHOLARSHIP APPLICATION

ADULT TEAM SPORTS ROSTER FORM

YOUTH TEAM SPORTS ROSTER FORM

VOLUNTEER IN YOUTH SPORTS CONSENT/RELEASE FORM

Fill out these forms to propose an idea or plan for a new or existing park, trail, greenway, or recreation program.

PARK PROJECT PROPOSAL FORM

ROANOKE PROGRAM PROPOSAL FORM

Interested in adopting a park in Roanoke? Here is all of the information you need to get started.

For more information, please contact Carla Wallace, Roanoke Parks and Recreation Adopt a Park Coordinator, at 540-853-5896 or carla.wallace@roanokeva.gov. 

PARK ADOPTION GUIDELINES

ASSUMPTION OF RISK

PERMIT AGREEMENT

ACTIVITY REPORT

To plant a street tree, please fill out this form and submit a volunteer application: 

STREET TREE PLANTING FORM

Online Volunteer Application

To request a commemorative tree, please fill out this form:

COMMEMORATIVE TREE REQUEST

METAL DETECTOR USE PERMIT