Roanoke Parks And Recreation
Step 1 of 3
Please be advised that your event should not be advertised until final approval has been granted. Applications for events should be submitted to Roanoke Parks and Recreation no later than 90 days prior to the event. Incomplete applications and applications received with less than 90 days notice will not be considered.
Instructions for Event Organizer(s)
Please attach an Event Operations Plan, including a detailed description of the event and the activities proposed. The plan must incorporate the following information:
Marketing, Promotions, and Advertisement
The Event Organizer must have the ability to gain favorable press attention, both locally and regionally and should include a detailed marketing strategy and advertising budget, outlining exactly how the event will be publicized. The Event Organizer must include specific numbers of organizational members and the number of prior events conducted. It will be incumbent upon the Event Organizer to notify adjacent land and home owners of the event.
The Event Organizer must provide a detailed map outlining exactly where the event will take place and what natural resources will be impacted.
The Event Organizer must outline necessary volunteer support and propose a method for volunteer recruitment. The Event Organizer must also outline rest stop locations and EMS sites throughout the course as well as provide electronic timing devices for professional collection and viewing of times at the finish line. The Event Organizer must also secure the approval and placement of portable toilets, should the event require the service.
A complete and detailed cost and price outline must be included with all proposals.
The Event Organizer must lend special consideration to parking and transportation. An Assembly Permit must be completed if the event expects more than 100 participants and/or spectators and if any roads need to be temporarily closed.
The Event Organizer must provide at least three (3) references from events that have been or are currently being managed.
The Event Organizer must be sanctioned or adopt guidelines from an appropriate governing body. Some of these organizations include the following:
215 Church Ave. SW, Room 303
Roanoke, VA 24011
Phone: (540) 853-2236
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